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Time is everything, and every minute that you or your staff spends on non-core and non-value adding activities is a costly minute indeed. This is where smart office solutions come into play. Using the right technology and systems to handle things like smart security can help you automate routine office functions. In turn, this will help you free up your time so that you can focus on the things that matter most.

Here are two of the main functions that you can have automated by using the right smart security systems.

Your Access Systems

If you have a manual punch-in and punch-out system, or a security guard waiting at the doors to let your staff in and out on a daily basis, then it’s time for an upgrade. Use smart office solutions to use fewer resources and improve the efficiency of the system. A smart office technology that’s commonly employed in smart offices Sri Lanka has is the User Authorization Management system. This is because it has become something that’s essential to the smooth and safe functioning of modern offices. These systems help you automate processes such as allowing staff to enter and exit the building, and can also help you keep track of the entry and exit times. This data could help you understand who’s in the building at any one moment which is invaluable in the case of a fire emergency for example. At the same time, this data can also help keep track of employee attendance in an easy manner. Most importantly, automating access can help you give each staff member access only to the areas of your office that are relevant to them, thereby improving your office security overall.

Interested in learning more about smart security and smart office solutions? Speak to our team here at Shinrai. From User Authorization Management to energy-saving strategies, we can take you through all the benefits of using smart office technology.

Your Security Cameras

If you have a lot of security cameras in and around your office premises consider opting for motion-triggered security cameras. These will record only when they sense movement. How does this help? For one, it’s going to reduce the number of needless hours that are filmed. This helps in two ways. Firstly, your storage costs will go down, since you’ll have a lot less footage that needs to be kept. Secondly, when an incident occurs, and you need to have the footage reviewed, it’s going to take fewer pairs of eyes and time to do it. So it’s a win-win. 

And the other thing that you can do when it comes to automating your security recording systems, is to switch from local storage to cloud-based storage. When you do this, the footage will automatically be uploaded onto the cloud. The advantage of this is that it’ll be readily available to access by yourself or any other authorised staff from anywhere as and when it’s needed. When an incident occurs that results in the requirement for the video footage to be reviewed, time is usually of the utmost importance. So this method of storing the footage is quite convenient.